OOo: Adding AutoText to Your Work Flow

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It's not flashy, but if you're re-using text often or need to streamline your template and macro lists, spend a little time with AutoText.

AutoText is a subsystem of macros used to add content to a document. By entering the macro--the shortcut in the terminology of AutoText--and calling the subsystem, you quickly can add blocks of text or objects such as graphics without having to select them from a file manager. And, you can do all of this without having to type more than a few characters.

A large number of AutoText entries are pre-loaded in OO's Writer. They include templates for business cards, brochures and standard business and job application letters, as well as frequently used phrases for business and correspondence. One entry that is especially useful for designers is dummy text, a random group of paragraphs that you can add quickly to a design to see how it works and looks.

Designing and storing your own AutoText entries is simple enough that you easily can add your own. By doing so, you can customize how AutoText works in your OpenOffice.org installation. If you want, you even can print out a list of current entries to help you keep track of them.

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